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  • 2018-19

  • June 2019
    • June 2019

      24 June 2019

      - Import of 2019-21 F1F2 cohort (including 2019-20 F2 standalone appointments) complete!

      1. Basic personal and rotation details for most foundation doctors recruited through Oriel
      2. Programme details for current F1s in HEE who have accepted an F2 standalone programme in HEE

      Foundation school/trust admin teams now need to
      • Check the imported data
      • Delete any non-starters (guidance)
      • Assign supervisors (guidance)
      • Add military appointments (guidance)
      • Add LTFT/out of synch/extender/repeater information (guidance)

      - New/updated features released:

      • Ability to copy an educational supervisor assigned to one placement to all the other placements in that rotation

      • Updates to the rotation creation process to make this clearer

      - ARCP and certificates

      • HEE foundation school teams have been sent guidance on how to release F1CCs/FPCCs

      • Trust staff should contact their local foundation school team if they have questions about this

      • Horus guidance
      How do F1CCs/FPCCs get created?
      How do I view and download an F1CC/FPCC?

       

      19 June 2019

      - The speed and performance of Horus has been excellent for most users during the ARCP period.

      - HEE foundation school teams have been sent guidance on how to edit/delete ARCP outcome forms and how to release F1CCs/FPCCs.
      Postgraduate centre staff should contact their local HEE foundation school team if they have any queries about this.

      - We are planning a number of 'releases' of new functionality and information next week and during July, including

      • Import of 2019-21 F1F2 cohort

      • Rotation updates for current F1s who have accepted F2 standalone appointments

      • Ability to copy an educational supervisor assigned to one placement to all the other placements in that rotation

      • Updates to the rotation creation process to make this clearer

      • New forms and processes for the 2019-20 training year

       

      5 June 2019

      - We will not release any new functionality until the end of this month (so that there are no changes while ARCPs are being run).

      - We are constantly monitoring the speed and performance of Horus - everything is running well. 

  • May 2019
    • May 2019

      13 May 2019

      - NEW RELEASE! 

      • Improvements to the ARCP list page for ARCP panel members/chairs: ordered with earliest panel taking place first and basic filtering (last two weeks, next 7 days, next 3 weeks, everything).

       

      May 2019

      - NEW RELEASE! 

      • Signature request email failures are now highlighted with a red triangle on the foundation/NTG doctor Home page, on the "Awaiting" tab.
      FDs/NTGs can use this information to decide whether they need to find a new email address, a new assessor/trainer or to just re-send the signature request.

      • Curriculum now has "Show", "Hide", "Show all" and "Hide all" options for FPCs (so you can focus on one or some FPCs at a time without needing to scroll through all the ones before them).

      - 2019-21 F1-F2 import

      • We have now received the Oriel report from the UKFPO for 2019-21 F1-F2 account creation and rotation import into Horus. This includes all foundation doctors allocated through Oriel - F1s and F2 standalone appointments.

      • The process will be the same as last year - details will be circulated to HEE foundation schools shortly. [UPDATE: Circulated 22 May 2019) 

      • We need at least 2 weeks to process this information and we aim to import it into Horus in early June 2019. 

      • The data will then be available for administrators to check and amend if required and then to assign supervisors.

       

      3 May 2019

      - The Horus website was unavailable between 19:45 and 20:55 last night. This was due to an Azure connectivity issue (Azure is HEE's cloud service provider). Further information available on the Azure website. No data was compromised during this outage and service was fully restored by Azure last night.

       

      1 May 2019

      - NEW RELEASE! 

      • ES's "curriculum progress rating" can now be updated by FPDs and ARCP chairs.

       

  • April 2019
    • April 2019

      30 April 2019

      - NEW RELEASE! 

      • ARCP panel members can now be copied from another ARCP outcome form when creating a new outcome form.

       

       26 April 2019

      - NEW RELEASE! 

      • Summary of "concerns" raised about an FD visible to supervisors, ARCP panels and administrators in the ARCP Summary of Evidence (SoE) report

      • Faster way to create "editable" SoEs on the ARCP overview (administrators only)

      - Further smaller releases on the way in preparation for ARCP 

      - Processes in place for 2019-21 F1-F2 account creation and rotation import --> same process as last year. Further details will be published nearer the time (May 2019).

       

      16 April 2019

      - NEW RELEASE! 

      • TAB 'form count' report for administrators

      • Form R shown on ARCP Summary of Evidence (SoE) report - at the end of the report

      • ARCP outcome form (OF) now populates 'number of days out of training' reported by the foundation doctor (FD) in the Form R even if Form R is completed after the ARCP OF is drafted (will not over-write an existing ARCP administrator's/panel's entry though)

      • FD will receive an auto-email when their ARCP OF is ready to sign (that is, once the ARCP panel chair has signed it)

      - REMINDER: FDs can evidence completion of the GMC NTS by creating a ‘Quality Improvement’ form and entering into the "Achievement" field: "GMC NTS - Completion Code xxxxxxxxxxxx".

      - REMINDER: NTG doctors, trust administrators and foundation school teams should continue checking that NTG doctors have been marked correctly in Horus.

      If you are an NTG doctor (that is, NOT on a recognised foundation training programme), you should see "[NTG]" next to your name on all your 'Portfolio' menu pages:

      This image shows the foundation doctors details page with the photo section highlighted

      --> If you do not see this label, please contact your local Horus administrator to get this corrected.
      --> Administrators, if you need assistance with this, please contact the Horus Helpdesk.

       

  • March 2019
    • March 2019

      21 March 2019

      - NEW RELEASE! 

      • F2 doctors who completed and uploaded ALS in F1 will see this showing in their F2 ARCP summary of evidence report - the certificate no longer needs to be uploaded again.

      • Forms mapped to the curriculum have an icon next to them in portfolio 'Contents', for an easier overview of which items have been mapped.

      - REMINDER: CS and ES end of placement reports for placement 2 are now due. Don't leave these till the last minute!

      - REMINDER: NTG doctors, trust administrators and foundation school teams should continue checking that NTG doctors have been marked correctly in Horus.

      If you are an NTG doctor (that is, NOT on a recognised foundation training programme), you should see "[NTG]" next to your name on all your 'Portfolio' menu pages:

      This image shows the foundation doctors details page with the photo section highlighted

      --> If you do not see this label, please contact your local Horus administrator to get this corrected.
      --> Administrators, if you need assistance with this, please contact the Horus Helpdesk.

       

      7 March 2019

      - NEW RELEASE! 

      • Home page now shows foundation/NTG doctors forms they've sent to trainers that are still waiting for a signature.

      • Home page lists of forms requiring action re-organised for all users into 'tabs' with form counts (3 tabs for FDs/NTGs; 2 tabs for trainers/administrators).

      • Curriculum overview now shows a count for each foundation professional capability (FPC) of number of mapped items.

      • TAB self and rater forms have colour coded 'no concern' (green), 'some concern' (amber), 'major concern' (red).

      - The deadline has passed for CS and ES end of placement reports for placement 1 to be created and signed (4 March 2019). See what to do if you have missed the deadline.

      - Foundation doctor or non-training grade (NTG) doctor checks:

      • Horus accounts for NTG doctors are created by NHS trust administrators and it is well understood that NTGs are not on the Foundation Programme. It is important that these accounts are labelled as “NTG”. Sometimes, mistakes or misunderstandings occur. Trust and HEE local office administrators should perform regular checks to ensure that only doctors on the Foundation Programme are labelled as ‘F1’/’F2’. NTGs labelled incorrectly as foundation doctors will appear on the ARCP list in Horus – this must be avoided, as NTG doctors are not eligible to receive Foundation Programme ARCP documents.

      • Administrators in NHS trusts are responsible for ensuring that all NTGs are labelled correctly.

      • ACTION: Please check everyone has been labelled correctly during March 2019, in preparation for ARCP in June.

       

      4 March 2019

      - NEW RELEASE! PSG individual feedback forms can now be collected into an anonymised PSG summary, which can be released to foundation/NTG doctors (similar idea to the TAB summary).

      - IMPORTANT NOTE: Forms can be created, edited (where appropriate) and signed up to 3 months after the end of the placement they're attached to. This means that, for example, CS and ES end of placement reports for placement 1 (1 August - 4 December 2018) can only be created and signed until today, 4 March 2019. See what to do if this deadline has been missed.

  • February 2019
    • February 2019

      25 February 2019

      - NEW RELEASE! CS and ES end of placement reports are now summarised in a 'mini-report' on the Portfolio Overview page (under the SLE mini-report)

      - ONE WEEK REMAINING! Forms can be created, edited (where appropriate) and signed up to 3 months after the end of the placement they're attached to. This means that, for example, CS and ES end of placement reports for placement 1 (1 August - 4 December 2018) can only be created and signed until 4 March 2019.

       

      18 February 2019

      - The previous version of Horus ("NW Horus"), used until July 2017, has now been archived. The archived version ("North West Horus archive") can be found here. All users of this system need to reset their password before they can log in.

      - We will be releasing a number of smaller enhancements in the next week or two. We are also aiming to release the "PSG summary" shortly.

       

  • January 2019
    • January 2019

      31 January 2019

      - We have been working hard developing lots of small and large enhancements to the system. Many of these will be released next month.

      - We have just met with the UK foundation e-portfolio user group ("e-TAG") and the curriculum delivery group (CDG). We will be planning how to deliver all of the agreed changes over the next few weeks.

       

      10 January 2019

      - Horus ePortfolio January 2019 Update published

       

      7 January 2019

      - NEW RELEASE! The labelling and management of concerns raised in assessments about foundation doctors. 

      - Between August 2018 and January 2019 we have now made the following big new features available:

      • e-LfH - import of all courses completed (not just "Foundation (FND)")
      • Download portfolio
      • PSG feedback collection overhaul
      • Concerns labelling and management

      And the following smaller features:

      • Auto-pop up when a CS who is also an ES completes either a CS end of placement report or an ES end of placement report reminding them to complete the other one as well (if they haven’t already)
      • Auto-email to a user when their location/access type permissions are changed
      • List of all your current location/access type permissions on “My account details” page

      Our next priority is the PSG feedback summary, following which we will focus on clearing our backlog of smaller high priority jobs.

  • December 2018
    • December 2018

      17 December 2018

      - The Support Site was back online on Sunday, as planned.

       

      14 December 2018

      - NEW RELEASE! The (phase one) upgrade to the placement supervision group (PSG) feedback gathering process is now live! Our user guides have been updated.
      * Phase one = CS, ES, FPD, any administrator can request/view feedback; the whole process is managed through the FD’s portfolio; feedback is requested against a placement; no more ‘rounds’ concept – just placement groupings
      * Phase two = Summary report; ability to release to FD

      - HEE's National Education and Training Survey (NETS) launched on 12 November 2018. Foundation doctors should have already received a link to the survey by email. If you have not received a link then the survey can be accessed here. The survey closes TODAY on 14 December. If you have any queries about the survey, please contact NETS@hee.nhs.uk.

      - The Support Site will be offline for a few hours today from 12:00 for essential maintenance - probably for a few hours, possibly until 12:00 on Sunday 16 December, depending on how the work progresses.

       

      10 December 2018

      - HEE's National Education and Training Survey (NETS) launched on 12 November 2018. Foundation doctors should have already received a link to the survey by email. If you have not received a link then the survey can be accessed here. The survey closes on 14 December. If you have any queries about the survey, please contact NETS@hee.nhs.uk.

      - Upcoming releases: We're working hard on finalising the upgrade to the placement supervision group (PSG) feedback gathering process and the management of concerns.

      - The Support Site will be offline for a few hours on the afternoon of Friday 14 December for essential maintenance - or possibly until 12:00 on Sunday 16 December, depending on how the work progresses.

       

  • November 2018
    • November 2018

      26 November 2018

      - 145 portfolio downloads completed already!

      - HEE's National Education and Training Survey (NETS) launched on 12 November 2018. Foundation doctors should have already received a link to the survey by email. If you have not received a link then the survey can be accessed here. The survey closes on 14 December. If you have any queries about the survey, please contact NETS@hee.nhs.uk.

      - NEW RELEASE! HEE FP E-portfolio Archive: The transfer of 2017-18 data from NES ePortfolio has been completed! Next time relevant users log in, they will see data collected during 2017-18 as well as before August 2017.

       

      23 November 2018

      - NEW RELEASE! The "Download portfolio" functionality for foundation doctors is now live!

      • Foundation doctors will see this new entry in their "Portfolio" menu.

      • The process is self-explanatory (please read the notes on the "Start download" page though), but we will publish some guidance shortly.

      • During quiet times of the day a download will take under 5 minutes. Please allow longer during peak hours.

      • Although we have made every effort to test this, foundation doctors should check the contents of their download and contact our Helpdesk if anything doesn't look right.

      - End of placement reports reminder: Forms can be created, edited (where appropriate) and signed up to 3 months after the end of the placement they're attached to.

      • This means that, for example, CS and ES end of placement reports for placement 1 (1 August - 4 December 2018) can only be created and signed until 4 March 2019.

      • Foundation doctors and their clinical/educational supervisors should meet to complete these forms ideally by mid-December.

      • Clinical supervisors should also be gathering PSG feedback, to help inform their end of placement report.

      HEE FP E-portfolio Archive update on 2017-18 data transfer from NES ePortfolio: we have been working hard to make these data available. We are now nearing the end of this process and should be able to make the data accessible to relevant users very soon.

  • October 2018
    • October 2018

      29 October 2018

      - 10:00 Horus ePortfolio back up and running. There was an issue with the Azure cloud service provider. We will be investigating in detail what happened with the Azure team. Apologies for the inconvenience this has caused users.

      - 08:30 Horus ePortfolio still not accessible: Apologies to all users - the e-portfolio has not been accessible since Saturday. We are investigating the issue.

       

      28 October 2018

      - Horus ePortfolio not accessible: Apologies to all weekend users - the e-portfolio is currently not working. We are investigating the issue. It may not be available for the rest of the day.

       

      26 October 2018

      - Timeline of Horus-related activities for trust and HEE staff published

       

      24 October 2018

      - PSG: Clinical supervisors (CSs) may want to start requesting feedback from members of the placement supervision group (PSG) who work with their supervised foundation doctors (FDs). This will help inform the CS end of placement report.  

      • We are making good progress on functionality to allow educational supervisors, foundation programme directors and administrators to also be able to request and view PSG feedback. This enhanced functionality should be available by the end of November 2018.

      • Meanwhile, CSs should continue to request feedback in the usual way.

      • This year already, 191 PSG individual feedback forms have been completed for 89 FDs in England.

      The PSG feedback summary report will be available later on during the training year.

      - Portfolio download: We are making good progress on functionality to allow FDs to download their whole portfolio as a pdf bundle. This functionality should be available by the end of November 2018. Meanwhile, individual documents can easily be printed or ‘printed to pdf’.  

      - Concerns: We are also working on highlighting any forms containing concerns, highlighting in list pages FDs who have had concerns submitted about them and creating the "concerns management" page.

       

      10 October 2018

      - HEE FP E-portfolio Archive – Update on 2017-18 migration

      • Work continues on migrating 2017-18 HEE-related NES ePortfolio data into the HEE FP E-portfolio Archive. We apologise for any inconvenience caused by this dataset not currently being available to view.

      • In case of any urgent requirement for documents, please contact websupport@hee.nhs.uk for a discussion.

      • Note that information collected before August 2017 remains available to all relevant users.

      - TAB - Reminders

      • Many foundation doctors (FDs) will be starting their Team Assessment of Behaviour (TAB) feedback collection this month. We have lots of information on this website about how to manage TAB in Horus.

      • Notes:
      - If a FD has a previous rotation (for example, 2017-18 F1), they should make sure they select their current rotation when starting TAB.
      - Only one ‘active’ TAB is possible at any one time. If a FD sees this message: “A new TAB cannot be started until the latest TAB has had a "TAB Summary" form completed.” they should ask their educational supervisor/local administrator to check their previous rotation and complete the TAB summary form there. 

  • August-September 2018
    • August-September 2018

      Important information on this page about:

      • HEE FP E-portfolio Archive

      • e-LfH course completion import

      • Portfolio download functionality

      • Highlighting “concerns” functionality

      • Reminder about correctly recording NTG rotations

       

      21 September 2018

      e-LfH import update:

      • The full import is now working! Foundation doctors (and their supervisors and administrators) can now see all e-learning courses they have completed in e-LfH, regardless of which e-LfH "programme(s)" they're attached to.

       

      19 September 2018

      e-LfH import update:

      • We have been working on importing the results of all modules completed by foundation doctors in e-LfH (not just those linked to the "Foundation (FND)" e-LfH programme) over the past few weeks. To finalise the development work, we stopped the import completely on Monday 17 September. This means that no new module completions have been imported into Horus since Monday. We will be starting the import again either on Friday or early next week.

      • There is no error in the system - this is part of our process of testing the new, much larger dataset that we are now receiving from e-LfH. Apologies for any inconvenience experienced during this short pause in the e-LfH import.

      • An update will be posted here on Friday.

       

      10 September 2018

      - System updates:

      • Users are now emailed whenever their organisation permissions are changed (additions / removals are summarised in the email).

      • On the "My account details" page, we now list each user's organisation permissions (including the full history of expired ones).
      [Does not apply to foundation doctors, whose permissions stem from their placements.]

       

      6 September 2018

      HEE FP E-portfolio Archive: As previously advertised (see 26 June entry), 2017-18 e-portfolio data is currently being migrated from the NES ePortfolio and is not available for users to view. We had planned to complete this work by mid-September but have experienced a couple of delays. We will try to have this information available by early October.

      • Information collected before August 2017 remains available to all relevant users.

      - Developments during August

      • We’ve been busy checking and optimising our systems and making small but important tweaks.

      e-LfH: we had planned to start importing foundation doctors’ completion of courses belonging to any e-LfH programme. We have come across an unexpected challenge with this and will therefore only be able to implement this later on during September. Import of “Foundation (FND)” courses continues unaffected.

      - Our top priorities for the next two months are

      • allowing foundation doctors to download their portfolio from Horus (we will release this in phases - more information will be published as it is available.

      • showing a warning icon against any form submitted for a foundation doctor with either "some concern" or "major concern" selected and allowing supervisors and administrators to 'manage' these icons.

      • allowing educational supervisors and programme directors/administrators to view individual PSG feedback, the creation of an anonymised PSG feedback summary report and the ability to release this to the foundation doctor.

      • making clearer which forms joint educational and clinical supervisors should be completing at the end of the placement (note: it’s both the clinical supervisor’s end of placement report and the educational supervisor’s end of placement report).

      - For more information, see the Horus developments roadmap.

      - REMINDER - ACTION REQUIRED: Foundation school and trust administrators should check that all 2018-19 non-foundation doctors have been assigned “NTG” rotations.

      • For more information see the July Updates page (12 July 2018 entry)

  • 2017-18

  • 2017-18 (Development and process updates)
  • Newsletters

  • Newsletters
    • Newsletters and statements that have been published from March 2016 to the present are available to view in the list below. Each link will open in a new page.

      - View: January 2019 Horus update

      View: July 2018 project update 

      - View: May 2018 project update 

      View: March 2018 project update 

      View: February 2018 project update 

      - View: January 2018 project update and important guidance for current users

      View: December 2017 project update and important guidance for current users

      View: November 2017 project summary

      View: October 2017 update for trust and HEE staff

      View: September 2017 project summary

      View: August 2017 Horus ePortfolio update - FAQs

      - View: August 2017 project summary

      - View: July 2017 project summary

      View: April 2017 update for foundation doctors in England

      View: HEE Foundation Programme NES ePortfolio data archiving information and guidance

      View: March 2017 update for trust and HEE staff

      View: January 2017 update for trust and HEE staff

      View: January 2017 update for trust staff on training arrangements

      View: January 2017 presentation at the National Foundation Doctor Presentation Day

      View: July 2016 update for UK medical schools

      View: July 2016 Horus ePortfolio statement for 2015-16 F2s - about to complete foundation

      View: March 2016 Horus ePortfolio statement for 2016-17 F1s